How to Use Save the Date Cards
Save the date cards are most often sent to announce weddings, but are just as useful for other special events; such as birthday parties, anniversary parties, or charity events. They can also be used for any occasions taking place at especially busy times of the year or in high-travel seasons; such as around major holidays. Classic save the date cards gained popularity as destination weddings became more common; and bridal parties, their families and guests needed more time to make travel arrangements to far-away locales. Giving notice of your event farther in advance provides guests time to schedule time off from work, secure child care, book flights and lodging, and maybe even plan vacations in conjunction with your festivities.
The type of event and its theme can help determine the design and style of the card you choose. Classic save the date cards set the mood of the event and complement the invitations that will be sent later. You can choose to use the same type style, ink colors or graphics for the save the date cards that you will use for the final invitations, or you can opt for a similar but simpler design.
What Information to Include on Save the Date Cards
Save the date cards should provide as much information as possible to allow guests not only to reserve the date, but also to make any work, travel, and personal arrangements necessary to enable them to attend the event. First and foremost, this should include the name of the bridal couple, birthday honoree, anniversary celebrants or hosts of the event, the date it is being held, the location, and the statement “Invitation to Follow”. Provide any other details that will help your guests in their preparations, such as hotel options with contact phone numbers, flight or nearby airport information, group booking plans, dress code, destination information, entertainment and sightseeing recommendations, a URL for a website listing details of your event, and a schedule of any planned activities for attending guests. It is also important to make it clear who is invited to the event by specifying the names of the guests on the cards.
When to Send Save the Date Cards
Classic save the date cards are sent out from 6 months to 12 months in advance of the scheduled event. As a rule of thumb, the farther the majority of guests will have to travel, the earlier you should send out the cards. Destination weddings require more complicated travel plans, especially if they are out of the country, so guests need plenty of notice. Even if you won’t be travelling far, if your event will be occurring around a busy travel time or a major holiday, guests will benefit from having more time to secure hotels and book flights at the best prices.
Who Should Receive Save the Date Cards?
Send save the date cards to guests you are certain will be invited to the actual event, especially those you most want to attend. Once you have asked someone to save the date, you have essentially committed to extending them an official invitation. It is to your benefit to be very clear about who will be invited far in advance of the final invitation. Put the names of each intended guest on the envelope to avoid later confusion. If children are not going to be included, guests will appreciate having ample time to plan for child care. Even if someone has already offered their regrets after receiving their save the date card, a formal invitation should still be sent as a common courtesy. People’s plans can and do change, and it is possible that they will, in fact, be able to attend the event after all.
Order from Creations by Leslie today to get styles of classic save the date cards from leading stationery designers, personalized for your special event.